Data Procurement Coordinator
Location: Chicago, IL
Employment Type: Contract to Perm
Date Added: 03/02/2026
This is a temp-to-perm position in Chicago, IL.
Start Date: ASAP
Location: Downtown Chicago, IL
Schedule: Hybrid | Full-Time
Duration: Temporary to Permanent
Compensation: $60,000 salary, plus benefits
Our client, a national non-profit public health association, seeks a Data Procurement Coordinator, to oversee data procurement of files obtained through medical boards, state licensing, federal agencies, or other healthcare-related organizations.
RESPONSIBILITIES:
Data Procurement & Quality Oversight (30%)
- Manage physician licensure and disciplinary data procurement (98% response rate).
- Identify alternative data sources when targets aren’t met.
- Monitor and resolve data quality and performance issues.
- Ensure projects meet department standards and timelines.
- Serve as primary contact for data sources and reporting issue resolution.
Systems & Process Management (30%)
- Oversee daily procurement processing operations.
- Maintain procurement and contact databases.
- Track and document state licensure requirements.
- Monitor state medical board websites for regulatory changes.
- Maintain up-to-date process documentation and train new users.
External Relationship Management (10%)
- Support partnerships with state boards, specialty societies, and federal agencies.
- Investigate and resolve data discrepancies with partners.
- Identify and recommend new data exchange opportunities.
Contract & Compliance Management (10%)
- Maintain and update state contracts.
- Ensure contract documentation is accessible and current.
- Coordinate with Legal and respond to agency inquiries.
Operational & Administrative Support (10%)
- Process invoices and contracts.
- Order supplies and manage shared inbox inquiries.
- Ensure timely response to all inquiries.
Reporting & Cross-Unit Support (10%)
- Assist with the org bulletin.
- Lead procurement-to-processing status meetings.
- Provide updates on expired licenses and reporting metrics.
- Support sanctions processing and related data needs.
- Perform additional duties as assigned.
REQUIREMENTS:
- Bachelor's Degree required
- 2+ years of data amangement experience required.
- Excellent oral and written communication skills required, including ability to communicate effectively and professionally with technical and non-technical staff.
- Strong interpersonal skills.
- Previous project management experience required, including proven track record with coordinating information from multiple sources.
- Previous experience with contract administration and/or accounts payable preferred.
- Demonstrated proficiency with PC applications, specifically text processing, spreadsheet and database management. Microsoft Excel, Word, and Business Objects software preferred.
- Working knowledge of Microsoft Access required. Database administration skills preferred.
- Excellent organizational skills.
- Demonstrated sense of initiative and professional assertiveness.
- Demonstrated ability to work with highly sensitive/confidential information.
- Must be able to prioritize and work on multiple assignments simultaneously with competing deadlines.
City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.
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